cancel
Showing results for 
Search instead for 
Did you mean: 
QuickBooksHelp
Intuit

Submit a VAT return in QuickBooks Online

This article is for small businesses that don't use the Revenue On-Line Service (ROS). To start using ROS, visit the Revenue website here.
If you've signed up for ROS, go to Submit a VAT return to Revenue - ROS for small businesses.

Check your reports to make sure your figures are correct. Select the ▼ drop-down arrow next to Prepare/Submit return to view the following reports:

Submit your VAT return directly to Revenue from Quickbooks Online.

  1. Go to Taxes.
  2. Select Submit return to view your open return.
  3. Confirm the dates and figures are correct. When you are ready to submit your VAT return to Revenue, select File online with Revenue.
  4. Enter your Government Gateway User ID and Government Gateway Password, then select Yes, I want to proceed. QuickBooks Online will now connect to Revenue to submit your VAT return.
  5. Select Close and continue working.
  6. If your VAT submission is successful, the status will change to Approved by Revenue. You will be able to see the filing when you log into your Revenue account.

To review the VAT return after it has been submitted to Revenue, select the ▼ drop-down arrow against the return to view your reports. You will now see Approved by Revenue.

Note: When you submit your VAT return to Revenue, QuickBooks Online creates a journal moving the amount of VAT due from the VAT Control account to the VAT Suspense.

If you don't have the option to submit your return or you prefer to file your VAT directly with Revenue, follow these steps to mark your return as filed and close the period.

  1. Go to Taxes.
  2. Select Prepare return to view your open return.
  3. Confirm the dates and figures are correct. When you are ready to submit your VAT return to Revenue, select File online with Revenue.
  4. Select Submit a VAT Return/Set up a VAT Direct Debit Instruction, then select Submit a return. Copy the amounts from your QuickBooks Online return to the Revenue website.
  5. Once you're done, go back to QuickBooks Online and select Mark as Filed.

Note: When you mark your VAT period as filed, QuickBooks Online creates a journal moving the amount of VAT due from the VAT Control account to the VAT Suspense.

You can now close the books to protect transactions entered in the quarter you just filed.

Once you've paid off the liability to Revenue, you can record a VAT payment or refund.

It's not possible to un-file a return that has been submitted to and approved by Revenue. QuickBooks Online follows the Revenue process that any adjustments that need to be made to a VAT return already submitted to Revenue will typically require you to make a subsequent VAT return.
For further clarification on this, we recommend contacting Revenue directly.

Not currently. However, you're able to save your Revenue user ID and password using your browser. To do this, select the prompt Remember my password, then select Save or Yes.

When typing your password, ensure you type all letters in lower case. If you're already doing this, then your VAT registration number may be causing the issue. Select Edit VAT, then select Edit settings. Make sure that there are no spaces between characters in your VAT registration number.

Was this helpful?

You must sign in to vote, reply, or post