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How to add a preferred supplier and create a purchase order using that preferred supplier in QuickBooks Online

by Intuit Updated 2 days ago

You can assign a preferred supplier to specific inventory items to save time when reordering those items and also create a purchase order using the preferred supplier you assigned.

Note: Supplier-specific inventory items are only available in QuickBooks Online Plus.

Add a preferred supplier

To assign preferred suppliers, you have to first enter them in QuickBooks Online. Here's how:

  1. Go to Settings ⚙, then select Products & services (Take me there).
  2. In the Products and Services screen, select New then choose the appropriate product type.
  3. Enter all necessary information. In the Preferred Supplier dropdown, choose the name of the supplier you usually purchase items from.
  4. Select Save and close.

Create a purchase order using your preferred supplier

Here's how to create a purchase order using your preferred supplier:

  1. Go to Settings ⚙, then select Products & services (Take me there).
  2. Select the checkboxes of the items you want to reorder.
  3. In Batch Action, select Reorder.
  4. A Purchase Order window pops up which contains your supplier and item information.
  5. Select Save and send.
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