Use the cash flow planner

Learn how to use the cash flow planner in QuickBooks Online.

Track your income and expenses with the cash flow planner. Manage transactions within the planner without affecting your books.

Note: The cash flow planner isn’t available in QuickBooks Online Accountant and in all other versions if Multicurrency is on.

Set up your account

To set up your planner, connect your bank and credit card accounts. This way, you can use the data from your accounts in all QuickBooks.

Manage transactions

Add, edit, or delete items in the planner for potential income and expenses. You can also create repeating items to make planning even easier. Here’s how.

Note: Items in the planner aren't actual transactions. They won’t appear in your books.

Add a transaction

You can manually add transactions for potential income and expenses. You can also create repeating transactions to make planning even easier. Here’s how.

1. Go to Dashboards and select Planner (Take me there).
   Note: If it’s your first time, select Start planning, then select Let’s go.
2. Select Add Transaction.
3. Select Money in if the transaction is income, or Money out if it's an expense.
4. Give the transaction a name and enter an amount.
   Note: If it’s a recurring transaction, select Repeating. Then select how often the transaction repeats.
5. Select Save.

If you want to export your cash flow details, from the Download reports ▼ dropdown, select Export as CSV or Save as PDF.

Edit a transaction

1. Go to Dashboards and select Planner (Take me there).
2. Select the transaction you want to edit.
3. Edit the info.
4. Select Update.

Delete a transaction

1. Go to Dashboards and select Planner (Take me there).
2. Select the transaction you want to delete.
3. To delete a non-repeating transaction, open it, select Remove, then Remove to confirm.
4. To delete a repeating transaction, open it, select Remove, then
   • Select Only item to delete that single transaction in the series
   • Select Entire series, then Confirm to delete all repeating transactions

Customise your planner

Select the data you want to see in your planner. Here’s how:

1. Go to Dashboards, then select Planner (Take me there).
2. On the planner page, select the gear ⚙ icon.
3. Select your preference.
   • In the Select linked accounts section, select the accounts that you want to show in the Cash flow planner.
     Note: Select Link bank account to link another bank account.
   • In the Threshold section, set an amount you don’t want to go under.
4. Select Save.