Turn on suggestions
Auto-suggest helps you quickly narrow down your search results by suggesting possible matches as you type.
Showing results for
Solved! Go to Solution.
Dear Mike,
After you added the receipts, you can review it and record as bills. Then you can match the all bills to the repayments which appear in the banking window. when you matching the bills to a banking transaction you can adjust the amount according to your repayment amount.
Just suppose that your banking transaction amount is 200GBP. But the bill amounts are 145GBP and 80GBP. here we can match 145GBP bill and 55GBP (as partial payment of 80GBP) to the banking transaction. partial payment of 25GBP can match to an another banking transaction.
Please find the attachment;
Dear Mike,
After you added the receipts, you can review it and record as bills. Then you can match the all bills to the repayments which appear in the banking window. when you matching the bills to a banking transaction you can adjust the amount according to your repayment amount.
Just suppose that your banking transaction amount is 200GBP. But the bill amounts are 145GBP and 80GBP. here we can match 145GBP bill and 55GBP (as partial payment of 80GBP) to the banking transaction. partial payment of 25GBP can match to an another banking transaction.
Please find the attachment;
That sounded really easy, and thank you for your excellent reply and screen shot. However, I cannot see how to make a receipt a bill. I understand I can review it and classify it as a Sundry Expense for example, but I'm not clear how I get my receipt to show up as a bill, as per your screen shot. Can you please take me through step by step? Sorry to be making extra work for you.
Dear Mike,
When adding bills Just click on the "+New" Button and go to the bill and enter the details of the bill and click save after uploading the receipt. or you can review your bills by following this path also.
Transactions > Receipts
After adding those bills you can go to the banking window and just click on the transaction which you want and then click on the "find match". then you can see added bills there.
Hope this helps.
Please check the my screenshots as well
Ah, I see the problem now. Your screenshot 47 helped with that enormously. See my attached screenshot of the same page. I don't have the option to switch between a document type of Receipt or Bill. That's where my confusion came from, I could see no way to review the receipt and make it a bill, as you said to do in your original reply. I shall try deleting the receipts and adding them again as bills instead, as I do not seem to be able to change them once they are uploaded. I'll let you know how that goes later on.
Thanks again for your excellent help with this. It seems that I cannot apply your solution as I do not have the Bills feature on my plan. I could upgrade to the Essentials package to get this feature but I don't actually need it. I mean, I don't need to process bills from suppliers as I don't buy any supplies. I only need it as a workaround for this particular issue. I do like your solution, and it would have worked if I had that feature on my plan, but it still feels like QB is missing something here. It seems such a basic thing, to pay for items using a credit card or personal account and then reimburse from the company account in one lump sum. Being able to then match multiple receipts to one or more lump sum expenses is a basic requirement, but I can find no way of doing that.
Ah well, thanks again my friend, for all your help and support.
You have clicked a link to a site outside of the QuickBooks or ProFile Communities. By clicking "Continue", you will leave the community and be taken to that site instead.