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Frequent Explorer **

Adding New Employee

Hello,

 

I will be running the payroll for the new staff for the first time. Two of the employees work somewhere else and this one is their second job. I obviously do not have their P45. When I add them on QB payroll, it asks me to enter their YTD pay details, which I don't have and without it, the employee information is incomplete. The two staff have filled out HMRC's new starter checklist but it doesn't have any YTD pay information (from their other work). What do I need to do in this case? Please advise. TIA.

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Best answer 06-26-2018

Accepted Solutions
QuickBooks Team

Re: Adding New Employee

Hi MD15,

 

Thanks for the screenshot.

 

In this scenario, you would not need to enter any YTD figures as your new starter has not left the other employment so would not have a P45.

 

You also would not enter any figures under your company's YTD figures as you yourselves have not yet paid the employee.

 

I would recommend confirming with HMRC the correct tax basis for the employee as typically this would be Week 1 Month 1, however this is not something we could advise on as this depends on HMRC rules.

 

 

 

 

7 REPLIES 7
QuickBooks Team

Re: Adding New Employee

Hi MD15,

 

Thanks for contacting Community.

 

There should be a starting declaration on this section you should select "I have a second job" as you would've need to enter any YTD information. Also speak with the HMRC as they will tell you whether employees need to be on Cumulative or WK1/MTh1.

 

Please let us know if there is anything else we can help with.

Frequent Explorer **

Re: Adding New Employee

Thank you for the reply.

 

I have selected " I have another job" under starter declaration. It's under "Pay History" that I am supposed to enter the YTD pay and tax information. Since the staff don't have P45, do I need to ask them their latest pay slip?

Thank you once again

 

QuickBooks Team

Re: Adding New Employee

Hi MD15,

 

Normally with your employee having another job you shouldn't need to provide this information as the YTD is normally this employment. Would you be able to attach a screenshot of where it is asking for the information?

Frequent Explorer **

Re: Adding New Employee

Thank you. Please see attached.

QuickBooks Team

Re: Adding New Employee

Hi MD15,

 

Thanks for the screenshot.

 

In this scenario, you would not need to enter any YTD figures as your new starter has not left the other employment so would not have a P45.

 

You also would not enter any figures under your company's YTD figures as you yourselves have not yet paid the employee.

 

I would recommend confirming with HMRC the correct tax basis for the employee as typically this would be Week 1 Month 1, however this is not something we could advise on as this depends on HMRC rules.

 

 

 

 

Not applicable

Re: Adding New Employee

EMPLOYEE HAS STARTED WITH US BUT DOES NOT HAVE A P45 WHAT DO YOU DO IN A CASE LIKE THIS ON QUICKBOOKS.  NORMALLY YOU WOULD USE A P46

QuickBooks Team

Re: Adding New Employee

Hey 5novarapark

 

It would be worth speaking to HMRC and clarifying with them, but my understanding is to use a Basic Rate tax code on week1month1 tax basis until HMRC sends you a tax code to put them on.

 

Thanks,