Does anyone know if you can set up a non-salaried employee in payroll so that we can still pay into a workplace pension for them?

Hi there, @playnetballcassi.

To clarify, do you pay your employee an hourly wage? You can set up your employee as a director by following these steps:

1.  Add the employee in QuickBooks or simply select an existing employee.
2. In the employee's Tax Information section, choose Yes for Company Director.
3. Select the calculation method for the directors National Insurance (NI).
   • Annual: best for people who are paid irregularly, like those who are primarily paid in bonuses. Note: This cannot be changed for the rest of the tax year after the director has been paid.
   • Alternative: Best for people who are paid regularly, such as directors who are paid a consistent salary.
4. For Appointment date, select the effective date this person was appointed as the company director.
5. Save your changes.

After that, add your employee to the workplace pension. You can refer to this article for the detailed steps: Workplace pensions in QuickBooks Online Standard Payroll.

We're always here if you have further questions or clarifications. Just leave a comment below. Have a good one.

No, we don't pay this director any wage at all.  They oversee all operations but it's a non-salaried position.  But they are still eligible for a workplace pension and I'm just not sure how to set them up in QB so we are paying in each month.

Hi playnetballcassi, it would only be possible to assign a pension if the director is set up as an employee (with the option for director selected) on the payroll - there is no procedure for non-salaried employees in QuickBooks however you can run the payroll with the amount of 0.00 and then enter the pension as a total amount rather than as a percentage calculation. Alternately, if you enroll the director on a workplace pension directly with the pension provider, you can record the pension payments by creating an expense transaction, rather than running through the payroll.

Thank you - this is really helpful!