Showing results for 
Search instead for 
Did you mean: 
Get your Payroll questions answered by a QuickBooks Product Manager here -
Level 1

How do I change from weekly to monthly wages?


How do I change from weekly to monthly wages?

Hi there, @waynefrost0711


If an employee has been paid on the existing pay schedule, you're unable to change the pay frequency schedule. However, you can have multiple pay schedules, so you have the choice of selecting between weekly and monthly. Let me show how.


First, set up the pay schedule by following the steps outlined below: 


  1. Click the Employees menu, then go to the Employee tab.
  2. Select the employee's name. 
  3. From the Pay Schedules drop-down, click Add schedule. 
  4. Enter the following: pay schedule namenext pay date, and days you are paying your employees.
  5. Hit Save.

When you're ready to run your next payroll, you will have all the pay schedules frequencies displayed.


If the employee hasn't been paid, you can change the pay schedule directly to their profile. Here's how: 


  1. On the left pane, select Employees menu.
  2. Go to the Employees tab, then click the name of the employee under this pay schedule.
  3. Select Pay Run Defaults
  4. In the Default Pay Run Settings, click the Pay Schedule drop-down and select Monthly
  5. Save your changes.

If you're using PaySuite, please check the following article for more information about updating the schedule: Changing Payroll Frequency for PaySuite.


For additional reference, I've attached some articles you can use on how to email or print payslips and submit Full Payment Submission (FPS) to HMRC: 

Drop me a comment below if you have any other questions. 

Need to get in touch?

Contact us