We have a variety of ways to manage your employee's status in PaySuite. We'll go over the status basics and how to manage them in this article.
Active: This employee is a current employee and is visible when you are creating payslips. Employees with this status are found in your employees and variable list.Inactive: This employee is not a current employee and appears as inactive on the employee homepage. This employee is not included in your payroll.Leaver: This employee is no longer with your business and is not visible when you are creating payslips. Employees with this status are found in your employees list. For more information, click here: How to make an employee a leaver in PaySuite
In cases where you have not filled out the employee profile such as Year to Date & Payment & Deductions you have the ability to delete that employee in their profile.
How to delete an employee you have not completed their employee profile
- Go to the Employee's profile page that you want to delete
- On the left hand side there is an option to "Delete".
How to delete an employee you have created a payslip for
PaySuite will not allow you to delete the employee if you have created a payslip for an employee and also submitted data to HMRC via an FPS (Full Payment Submission) as HMRC will have recorded this as you paying this employee. If you are deleting the payslip to make any changes (e.g changing the salary) then re-create a new payslip for the employee and submit a new FPS and then HMRC will take the latest data as being the correct values paid to the employee.
If you have any questions about managing an employee status in PaySuite, contact us for help.