QuickBooksHelpIntuitUnderstand payroll roles and permissions
by Intuit• Updated 3 weeks ago
Know who can access what in your business. This is very important for sensitive things like payroll. Clear roles make sure the right people do the right jobs. This helps stop mistakes and keeps your company's information safe. Permissions show who can view, discuss, or change accounts and reports.Â
Here's a look at payroll contact types and their roles in QuickBooks Online Payroll.Â
QuickBooks Online Payroll
| User roles for Payroll products | Role in your business | Provides authorisation | Discuss/make changes to account | Access to payroll reports |
| Primary admin** | Can do everything | Yes | Yes | Yes |
| Company admin | Can run payroll, add users, and manage payroll info) | No | Yes | Yes |
| Standard user (all access) | Limited* | No | Limited* | Yes |
| View company reports | All reports, except the ones with payroll or contact info | No | No | No |
| Payroll Contact | Receives emails and reminders for payroll | No | No | No |
*Depending on the user settings, this person can or can’t manage users, company info, and subscriptions.
**Primary admin is a role in QuickBooks Online for the main payroll contact. Should there be any changes with the payroll contact, this role must be updated or transferred to someone else.