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Impacts of stock tracking on the Balance Sheet and Profit & Loss reports in QuickBooks Online

by Intuit Updated 3 months ago

Stock tracking has specific impacts on your Balance Sheet and Profit & Loss reports.

Note Stock tracking is only available in QuickBooks Online Advanced and Plus.

Impact on the Balance Sheet

  • The Balance Sheet shows the Stock Asset accounts that are associated with your stock-enabled Product/Service items.
  • You'll find these grouped under Other Current Assets.
  • The asset balances show the cost of your current (unsold) stock.
  • If your business operates on a cash basis, you'll need to customise the Balance Sheet report and change the accounting method to Accrual in order to see these balances.

Impact on the Profit & Loss report

  • The Profit & Loss report shows the Sales of Product Income accounts and the Cost of Goods Sold (COGS) accounts that are associated with your stock-enabled Product/Service items.
  • COGS accounts display in a separate section of the report between the Income and Expense sections.
  • The difference between your Total Income amount and your Total COGS amount is shown on the Gross Profit line.
  • If your business operates on a cash basis, you'll need to customise the Profit & Loss report and change the accounting method to Accrual in order to see the correct Gross Profit amount.

Cost of Goods Sold is an account that reflects the cost of materials and goods held in stock and then sold. When you sell an item from your stock, Cost of Goods Sold increases by the amount you paid for that item when you purchased it. The difference between the income from the sale and the increase in Cost of Goods Sold is the gross profit on the sale of that item.

Other reports that should be run on an accrual basis

If stock is received and paid for in the future with one or multiple payments, Quantity on Hand (QOH), Cost of Goods Sold (COGS) and Stock Asset Account values may not be correctly reflected using cash basis, depending upon the report dates. The affected reports are:

  • Stock Valuation summary
  • Sales by Product/Service summary
  • Sales by Product/Service detail
  • Purchases by Product/Service detail

Now you've learned about the impacts the stock tracking has on your Balance Sheet and Profit & Loss reports.

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