Use rules to categorise bank transactions in QuickBooks Sole Trader

Learn how to use rules to categorise the transactions you download from your bank in QuickBooks Sole Trader.

After you connect your bank and credit card accounts, QuickBooks Sole Trader automatically downloads the latest transactions and categorises them based on how you, and other customers, categorised similar transactions.

In rare cases, QuickBooks Sole Trader may not auto-categorise your transactions the way you want. Here’s how you can create up to 30 transaction rules to automatically categorise recurring or similar transactions in QuickBooks Sole Trader.

Create or edit rules

Create or edit rules for your transactions. Here’s how:

1. Go to Transactions and select Rules.
2. Select New rule, or select Edit under the Action column to make changes to an existing rule.
3. In the Description is: field, enter the description of the transactions you want the rule to be applicable to.
4. Select one or both of the rules options to apply to transactions with that description.
   Note: You can set the rule to Always rename as : and/or Always mark as : and select the transaction as Business or Personal.
5. (Optional) Select the Category ▼ dropdown to select a specific business or personal category.
6. Select Save.