Sync with Square - Default accounts and names
by Intuit• Updated 3 months ago
Below are the default account and names that you can use or choose from after setting up your account in Square.
Note: For QuickBooks Online users, the Bank Feed connection to Square is disabled. All users must use the Sync with Square app in order to connect their account to QuickBooks Online. Check out our App centre to find the Sync with Square App.
Default accounts and names | |
Account Note: Any changes in the default account types that are listed will interrupt the connection with the app. | Square Gift Card (Other current liabilities > Other current liabilities) Square Tips (Other current liabilities > Other current liabilities) Square Income (Income > Sales of Product income) Square Fees (Expenses > Bank Charges) |
Products and Services | Square Item Square Tips Square Line Discount Square Shipping |
Payment Method | Square |
Sales Tax | Unassigned Sales Tax (If no tax is listed upon setup) |
Suppliers | Square |
Customers | Square Customer |
Import Square products and services
By default, the Connect to Square app enters “Square item” for product and service names in imported transactions. You just need to manually change a product or service name once, and the app remembers and uses it for the same item in future transactions. However, you can avoid this work altogether by importing your product and service items from Square:
- Open Square and export your products and services as a CSV file.
- Open QuickBooks and follow the steps to import products and services from your CSV file.
This ensures the product and service names in QuickBooks match up exactly with what you have in Square.
Set up the Square app
- Sign in to your QuickBooks Online account.
- Go to Apps and select Find apps.
- Search the Sync Square app in the QuickBooks Online app store.
- Select Get app now.
- Select + Add Payment Accounts.
- Select Square app.
- In the new tab that opens, enter your Square account login credentials, then select Sign in.
- Select Next,
- Select Ok. Lets start.
Note: You will be prompted to log into your Square account to review individual transaction details.
Note: If you connect an app with a high volume of daily transactions, QuickBooks Online may freeze. To fix or prevent this from happening, you must change the sync options in the app to allow it to bring over a daily summary instead of individual transactions.
Manage your settings or disconnect the app
- Go to Apps and select My apps.
- Select the Launch dropdown, then select Disconnect.
- In the pop-up message, select your reason for disconnecting and then select Disconnect.
Common questions related to the Square app
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