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Add Statutory Parental Bereavement Leave and pay in QuickBooks Online Advanced Payroll

by QuickBooks Online Payroll Advanced Updated 1 year ago

In this article, we'll guide you through the process of adding Statutory Parental Bereavement Leave (SPBL) in QuickBooks Online Advanced Payroll.

This leave allows employees who have lost a child to take two weeks off with pay. For more information on eligibility and how to claim, read HMRC's guidance

We'll also show you how to add Statutory Parental Bereavement Leave Pay (SPBP) to a pay run and how this will look in your reports.

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  1. Go to Payroll, and select Employees.
  2. Select the employee's name to go open their profile.
  3. Under Pay Run Settings, select Statutory Payments.
  4. Select Add.
  5. Choose Statutory Parental Bereavement Leave.
  6. Select the start date of the leave.
  7. Select the child's death date–QuickBooks automatically checks if the employee is eligible for SPBL. It'll also show the weeks payable and how many weeks have already been paid
  8. Tick the box if you'd like to offset the SPBP payment against the employee's basic pay.

QuickBooks will show the leave as consecutive weeks. However, the employee doesn't need to take the leave consecutively.

Advanced settings

In the Advanced settings, you have the following options:

  1. Set employer pension protection–the amount you enter will override the employer pension amount in the pay run.
  2. Do not pay–if you choose this option, select the reason, and QuickBooks will provide a link to the SPBP form in the Attachment section. This will take you to the HMRC website where you can fill in the relevant details. You can access this document from the Statutory Payments section in the employee's profile.
  3. Pay lump sum–this will pay the employee the full SPBP amount.
  4. SPBP adjust– use this to apply any adjustments to the SPBP.

Attachments

In the Attachments section, you can add notes and documents if you need to.

  1. Select Add.
  2. Search for the file and then select Open.

When you're ready, select Save.

Run your pay run, including the person who'll have the SPBP. The warnings will show the employee has a statutory payment applied once the pay run is done.

Note, this only applies if the employee has consecutive leave weeks or the first week of a split leave application.

  1. Open the employee's profile by selecting their name.
  2. Select the red box with a pencil icon to open a side panel. Un-check one of the boxes in the Include column to move that week into the Add payments option.

If the employee wants SPBL in different pay runs, you must manually enter it. When you run payroll the next time, there'll be no Statutory Parental Bereavement Pay for that employee.

To apply the leave manually:

  1. Go to the pay run, and select the▼arrow next to the employee's name to show more details.
  2. Select Actions.
  3. Select Pay statutory leave.
  4. Select Statutory Parental Bereavement Leave
  5. Select Add payments. You will see the second week of SPBL.
  6. Tick the Include checkbox.
  7. Select Save. Second week of leave is now included in pay run.
  1. Go to Payroll, and select the Employees tab.
  2. Select the employee's name to go open their profile.
  3. Select Statutory Payments.
  4. Statutory Parental Bereavement Pay section shows details you can download to a PDF or publish on the employee's profile.
  1. Go to Payroll, and select the Reports tab.
  2. Under HMRC Reporting, select P32 Report.
  3. Run the report for the financial year.
  4. The NI Deductions Summary has a section for Statutory Bereavement Pay.
QuickBooks Online Payroll Advanced

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