Authorise Quickbooks Time clock-in by computer or location

Learn how to limit the computers or IP address locations your team members can clock in and out from.

You can also limit team members from tracking time on QuickBooks Workforce, if needed.

Note: Only admins and team members granted the Manage Authorisations permission can perform these procedures.

Limit clock-in computers or locations

Authorise an individual computer

If you set an authorisation, your team members will receive an error message: "Your computer has not been authorised for employee time entry! See your administrator to authorise this computer." when they try to sign in or clock in from an unauthorised computer or location. 

1. From the computer you want to authorise, in QuickBooks Time, select Company Settings.
2. Select My Team, then Access Restrictions.
3. Select Authorise Individual Computers (by cookie), then Save.
4. Select Feature Add-ons, then Access Restrictions.
5. Enter a Location name, and select Authorise This Computer.

Authorise one or more locations

1. From any computer, in QuickBooks Time, select Company Settings.
2. Select My Team, then Access Restrictions.
3. Select Authorise Locations (by IP address), and then Save.
4. Select Feature Add-ons, then Access Restrictions, and select Authorise a new location (IP address).
5. Enter a Description and an IP address, and select Save.
6. To add additional locations, repeat these steps.

Remove all restrictions

1. From any computer, in QuickBooks Time, select Company Settings.
2. Select My Team, then Access Restrictions.
3. Select No Authorisation Required, and then Save.