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How to restrict or unrestrict QuickBooks Time clock-in computers or locations

SOLVEDby QuickBooksUpdated 3 days ago

To limit the computers or locations from which team members can clock in and out, account administrators can set or remove authorisations. Team members trying to sign in or clock in from an unauthorised computer or location will receive an error message: "Your computer has not been authorised for employee time entry! See your administrator to authorise this computer."


  • Only account administrators and team members granted the Manage Authorisations permission can perform these procedures.
  • The following permissions allow users to clock in at unauthorised computers or locations:
    • Administrator
    • Manage Authorisations
    • Manage Timesheets for All Team Members
    • Manage My Timesheets
    • Manage User Accounts
    • View Timesheet Reports for All Team Members
    • Mobile Time Entry

To restrict or unrestrict clock-in computers or locations, do one of the following:

Authorise an individual computer

  1. From the computer you want to authorise, go to Company SettingsTeam Member > Access Restrictions.
  2. Select Authorise Individual Computers (by cookie) and then Save.
  3. Go to Feature Add-ons > Authorisations.
  4. In the Location field, enter a name, and select Authorise This Computer.

Authorise one or more locations

  1. From any computer, go to Company SettingsTeam Member > Access Restrictions.
  2. Select Authorise Locations (by IP address) and then Save.
  3. Go to Feature Add-ons > Authorisations.
  4. Select Authorise a new location (IP address).
  5. Enter a description and an IP address, and select Save.
  6. To add additional locations, repeat these steps.
  7. For locations that have not been authorised, you can choose to Block logins for users with no permissions (blocks all users except those with any of the permissions listed above) OR Block all access for all users, including mobile apps (blocks all users, including admins, from all unauthorised locations. Also prevents login on mobile apps).

Remove all computer and location clock-in restrictions

  • From any computer, go to Company SettingsTeam Member > Access Restrictions.
  • Select No Authorisation and then Save.

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