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Manage schedule notifications and permissions in QuickBooks Time
by Intuit• Updated 3 months ago
Learn how to set up or change schedule notifications and preferences in QuickBooks Time.
Learn how to:
- Set schedule notifications
- Change your schedule notifications
- Set company wide schedule permissions
- Change individual schedule permissions
Set schedule notifications
Notes:
- Only admins can set company-wide schedule notifications.
- Team members can change their own notifications.
- Email notifications have more details than mobile notifications. You can select more than one notification method.
- A notification can be force sent by selecting a shift in the schedule and selecting Notify in the shift editing window.
- All notifications go to team members unless otherwise specified in Company Settings.
Set up notifications
Company-wide
- In QuickBooks Time on the web dashboard, go to Company Settings, then select Notifications.
- Make your selections, and select Save.
Individual team member
Note: This ignores company-wide selections.
- In QuickBooks Time on the web dashboard, select My Team.
- Select the team member.
- Select Notifications, make your selections, and select Save.
Change your schedule notifications
Mobile device
- In QuickBooks Workforce, select More, then Settings, and select Notifications.
- Select which reminder you want to change, and then turn on or off the notification type.
Computer
- Select your name in the top right corner, then select Profile.
- Select Notifications.
- In the Schedule section, make your selections, and select Save.
Set company wide schedule permissions
Manage settings for the entire company
- In QuickBooks Time, go to Schedule.
- On the calendar, select Settings , then Edit view settings.
- Make your selections, and select Save.
- Select Settings , then Schedule Preferences.
Notes:
- Daily hour totals display in the column headings. Team member hour totals display in the far left column. These totals are only visible to admins and schedule managers.
- On the calendar, dot colours indicate:
- Green: On the clock
- Orange: On a break
Change individual schedule permissions
Give a team member permission to view, add, edit, or delete shifts
- In QuickBooks Time, go to My Team.
- Select a team member, then select Permissions.
- Select the View schedule and Manage schedule permissions, and select Save.
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