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Print a journal entry report in QuickBooks Online

SOLVEDby QuickBooks113Updated 5 days ago
Some of your reports will look different depending on whether they're in the classic view or new enhanced experience. Learn more about the new enhanced experience.

Learn how to print a journal entry report in QuickBooks Online.

If you use journal entries to record transactions, you can generate and print a report with a single journal entry. You can also print multiple entries in one report. To print multiple journal entries, you'll need to customise the journal report.

Print a single journal entry

Here's how to print a single journal entry:

  1. Select the Search Magnifying glass search icon. icon, then select Go to transactions search.
  2. Select Journal from the Transaction type Dropdown arrow icon. dropdown.
    Note: Apply additional filters as necessary.
  3. Select the journal entry you want to print.
  4. Select More, then select Transaction journal.
  5. If your report has opened in:
    • Classic view: Select the Print Image Alt Text icon.
    • New enhanced experience: Select the Export/Print Dropdown arrow icon. dropdown, then select Print/Save as PDF.
      Note: You can modify the Report Print Settings before printing.
  6. Select Print.

Print multiple journal entries in one report

Here's how to print multiple journal entries on one report:

  1. Go to Reports (Take me there).
  2. Select Journal from the Find report by name Dropdown arrow icon. dropdown.
  3. Make the following customisation.
    1. Select your preferred date range from the Report period Dropdown arrow icon. dropdown.
    2. Select Filter.
      1. Select Transaction type from the Filter Dropdown arrow icon. dropdown.
      2. Select equals from the Options Dropdown arrow icon. dropdown.
      3. Select Journal Entry from the Value Dropdown arrow icon. dropdown.
    3. Select General options to modify the header/footer details or number format if needed.
    4. Go to Columns and drag and drop columns to rearrange them as necessary. Note: If you use QuickBooks Online Advanced, select the Reorder tab to see these options. You can also remove or add columns as needed. For example:
      1. Uncheck Name.
      2. Select Customer full name, Employee, or Supplier.
  4. Select Save As to save the current filters.
    Note: You can edit the journal report at any time. Go to Reports (Take me there) and select the Custom reports tab.
  5. Select the Export/Print Dropdown arrow icon. dropdown, then select Print/Save as PDF.
    Note: You can modify the Report Print Settings before printing.
  6. Select Print.

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