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Introducing Workpapers

by QuickBooks Online Accountant Updated 4 months ago

The 'Workpapers' or Trial Balance feature is designed for Accounting professionals to simplify year-end accounting processes. Its goal is to save time and resources required to gather formal reports and financial statements at year-end.

This feature is available in QuickBooks Online Accountant edition and is accessible through the Accountant dashboard through the Accounting review on the left navigation menu. All information and notes entered into the 'Working Papers' is automatically saved, and is only made visible to Accountants and Bookkeepers (clients will not have visibility).

Feature highlights

  • Trial Balance activity timeline: a filterable timeline that displays client and Accountant activities impacting balances.
  • Make adjustments in Trial Balance: one-click access to transaction details.
  • Add notes and attach documents that will only be visible to you and your firm.
  • Other transactions: shows all non-adjusting journal entries and re-classified transactions.

How to access Workpapers

  1. Sign in the QuickBooks Online Accountant firm where you'll see the client you were granted access to.
  2. Select the hyperlink text under the Workpapers column, or if you're logged into the client file, select Accounting Review from left navigation.
  3. Select Workpapers.
  4. The screen will display a Documents section. Select the sub tab called Review & adjust. You can also browse for documents, drag and drop, or leave notes for team members once you select your client.

How to print from Workpapers

On the Tax mapping section, select the printer icon.

On the Tax mapping section, select the printer icon.

On the Review & Adjust section go to the printer icon as seen in the screenshot.

GB_PrintWorkpapers

How do I access my client's company files?

Is Workpapers only available to Accountants?

Can I use Workpapers for my personal tax return?

If another Accountant in my firm makes changes to Workpapers, how can I review the Audit trail?

You can review the changes made to Workpapers in QuickBooks Online by accessing the Audit Log under the Gear icon.

If another Accountant in my firm makes changes to Workpapers, how can I review the Audit trail?

Can you update Workpapers simultaneously with another user?

Does WorkPapers only work with ProFile?

Does WorkPapers work with TurboTax Business Incorporated?

Does WorkPapers work with non-Incorporated businesses?

How do I access my client's company files?

The process of accessing a client company's file remains the same, the navigational component will not change. Client files can be accessed directly from the QuickBooks Online Accountant by going into the Client and through the Accounting Review. Workpapers is a new functionality that is being added to QuickBooks Online Accountant. The current software interface will remain the same.

Is WorkPapers only available to Accountants?

Workpapers is available to all Accounting professionals who use the QuickBooks Online Accountant software.

If another Accountant in my firm makes changes to Workpapers, how can I review the Audit trail?

You can review the changes made to WorkPapers in QuickBooks Online by accessing the Audit Log under the Gear icon, or selecting the view details option at the top of each of the Workpapers tabs.

Can you update Workpapers simultaneously with another user?

No, only one Accountant will have accessibility to update a client's file at a time. This ensures that redundant/duplicate work is not entered into Workpapers.

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