Give new team members access to QuickBooks Time with a QR code

Learn how to set up a company or QR code to invite team members to join your QuickBooks Time company account. You can send your team members a QR Code that they scan to set up their own QuickBooks Time profile.

Notes: 

• This feature is only available for QuickBooks Time accounts that aren’t integrated with another software.
• Only an admin can create a company or QR code.

Get a company or QR code 

On a computer

1. In QuickBooks Time, go to My Team.
2. Select Add team members ▼ dropdown, then Share QR code.
3. A QR code and 6 alphanumeric code are generated. Follow the next steps as required.

On a mobile device

1. Open QuickBooks Workforce.
2. Select More, then My Team.
3. Select the plus icon +.
4. Select Use company code.
5. A QR code is generated.
   1. Select Update now to deactivate the current code and generate a new code. 

Notes: 

• Each code expires after seven days. 
• If you’re having trouble viewing the QR code or getting an error, refresh your web page. Or, on your Workforce app, go to My Team, then select the plus icon + and Share a code.

Here's a few options to give the access code to your new team members. 

Tips for sharing your company access code:

• Print the code and hang it in an area your team members will see it. This will need to be printed weekly, since the code expires after 7 days.
• Print the code to include in a new-hire packet. 
• Pull up the code on your desktop computer or mobile phone and let your workers scan the QR code directly from your device.

Set up your account using the QR code 

1. Download QuickBooks Time from the App store or Google Play store.
   1. Scanning the QR code will take you to download the app if you don’t already have it. The app will pre-populate the code so you don’t have to scan it again. 
2. Select I'm new here, then Scan QR Code.
3. Then, scan the QR code.
4. Create a new Intuit account, or use one you already have to sign in.
5. Enter your first and last name. 
6. Once you’re in the account, select Got it to get started tracking your time!

If your admin texted you a picture of the QR Code, you have some options: 

• Print the QR code from your mobile device to then scan.
• Send it to a coworker’s phone to scan the code from their phone since you can't scan a code from your own device. 
• Use the 6 digit code.

If you downloaded the app but can’t find where to scan, or enter a code, you may have downloaded the QuickBooks Online app. Be sure you have the QuickBooks Time app installed and then select I’m new here.