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Use Workpapers to export your clients’ tax info

by Intuit Updated 7 months ago

Learn how to use Workpapers to review, adjust, and export your client’s QuickBooks Online accounts to get ready for tax season.

Workpapers is a tool in QuickBooks Online Accountant lets you review a client’s accounts from a single dashboard. It's very similar to a trial balance. You can use it for any clients who use QuickBooks Online.

Step 1: Open Workpapers

Each client has their own dedicated Workpapers page. There are two ways to get to Workpapers:

  1. Sign in to QuickBooks Online Accountant.
  2. Go into the client file.
  3. Select Workpapers from the Accounting Review menu on the left navigation.

Step 2: Review your client’s accounts

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Start your work in the Review & adjust tab. Your client’s annual Balance Sheet and Profit and Loss Reports are side-by-side so you can make quick comparisons. You’ll also see last year’s totals, account differences, and any adjusting entries you’ve made.

To dive into a specific account:

  1. Expand the list of accounts.
  2. Select the account total from the column for the current year.
  3. Review the transactions in the account.

Step 3: Make adjusting journal entries

Workpapers makes it easy to record and adjust journal entries if needed. This lets you adjust transaction totals without changing the original record. To make an adjusting journal entry while you're on the Review & adjust tab:

  1. Expand the list of accounts.
  2. Find the account you want to adjust.
  3. From the Actions column, select Make adjustment.

 You can attach notes and documents to keep track of work on individual accounts as needed:

  1. From the Actions column, select the small arrow ▼ icon.
  2. Select Add attachment or Add note.

 Icons appear next to each account for easy reference.

 Change the accounting method view

You can toggle between accounting method views to make your review easier. This won’t affect your client’s settings or view in QuickBooks Online.

  1. Select the pencil icon at the top.
  2. Toggle between Cash basis and Accrual basis.

Review the Change List

The Change List in the Review & adjust tab acts as an audit log. Every time someone makes a change in Workpapers, it appears on this list.

To approve these changes so QuickBooks applies them, select Accept changes.

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