1. Select Payroll, then select Employees.
2. Choose the name of the employee.
3. Select Statutory Payments, then select Add.
4. Choose Statutory Maternity Leave from the dropdown options.
5. Select Start date and Baby due date.
6. The Average weekly earnings is automatically calculated. You can Override this if needed.
7. A message will indicate whether the employee is eligible for SMP. View the log for more details.
8. The Weeks payable is calculated automatically, but you edit it if necessary.
9. Enter Weeks already paid, if applicable.

Once you’ve added the maternity record, you can customise how the SMP payments are made.

1. Select Calculation type.
   • Weekly payments: Pays SMP in full weeks (e.g., if leave starts on a Tuesday, SMP applies from the following Wednesday).
   • Align with pay period: Pays SMP according to your payroll schedule.
   • Offset SMP: Offsets SMP against basic pay (if not selected, only statutory payment will be made).
2. Review the table displaying SMP due and Status.

1. Under Advanced settings, select the applicable options:
   • Set employer pension protection: Set up the desired employer pension amount, overriding the calculated amount.
   • Do not pay: Select a reason from the dropdown option to apply the SMP 1 form to the employee.
   • Pay lump sum: Choose this option to pay a lump sum to the employee.
   • SMP adjust: Enter an adjustment amount if needed, such as for a pay rise affecting the calculation.
2. To upload any relevant documents, select Add in the Attachments section and follow the steps to upload them.
3. Enter Notes, if necessary.
4. Select Save. A record will be created under Statutory Maternity Pay, and payments will be added to pay runs automatically.

1. Go to Payroll, then select Employees.
2. Choose the employee’s name.
3. Select Statutory Payments.
4. In the Statutory Maternity Pay section, select Payment record ▼.
5. Choose Download PDF. The document will be generated and downloaded.

1. In the Statutory Maternity Pay section, select Payment record ▼.
2. Choose Publish to employee profile.
3. A confirmation message will appear.

1. Go to Payroll, then select Employees.
2. Choose the employee’s name.
3. Select Statutory Payments.
4. Click the pencil icon next to the record.
5. Make the necessary updates.
6. Select Save.

You can also edit the SMP within a pay run. You have the option to offset individual weeks for additional payment or include extra weeks in the pay run by selecting the Include box for the desired weeks.

If no payment has been made to an employee, you can delete their Statutory Maternity Pay record.

1. Go to Payroll and select Employees.
2. Choose the employee's name.
3. Select Statutory Payments.
4. Select the bin icon next to the record.
5. Confirm by selecting Delete.

1. Go to Payroll, then select Pay Runs.
2. Choose the pay run and then select the pencil icon to edit the details of the employee.
3. Select Statutory Payments.
4. Select the pencil icon for the SMP record you wish to edit.
5. Under Advanced Settings, select Do not pay.
6. From the dropdown, choose You have started work after birth.
7. Select Save.

To see your SMP NI deductions summary in a P32 Report, follow these steps:

1. Go to Reports.
2. Search for P32 Report and open it.
3. Choose the appropriate Tax year.
4. Select Run report.
5. Once the report is generated, select the NI deductions summary tab.
6. If SMP spans across tax years, new rates will be automatically adjusted.
7. If the new SMP rate is higher than 9/10ths earnings (first six weeks of SMP), HMRC rules state the lower rate should apply. Adjust using the SMP adjust field.

1. Go to Payroll.
2. Open the pay run.
3. Select the employee to open their details.
4. Select Actions.
5. Choose Add Earnings.
6. In the earnings line, select the pay category list.
7. Select Keeping in Touch Day.
8. Enter the amount of days and the rate per day.
9. Select Save.

For more details, check out the Employee rights when on leave guide.