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How to submit an EPS in QuickBooks Online Standard Payroll

SOLVED•by QuickBooks•167•Updated February 24, 2023

An EPS is an Employer Payment Summary. You may need to submit one to HMRC in addition to your Full Payment Submission (FPS).

The purpose of an EPS is to provide HMRC with information about each employee's National Insurance contributions and tax deductions. The EPS is used to report values that can't be included on the FPS, claim refunds or make declarations to HMRC.

An EPS should be sent, if required, after you've finished the last pay period for the tax month–each tax month runs from the 6th to the 5th of the following month.

You need to send an EPS to HMRC by the 19th of every month. You'll need to send an EPS if:

  • No payments to employees are made within the current or past pay period and no FPS has been submitted. Read how to submit and EPS for no employees paid.
  • You need to claim tax credit for statutory payments made to employees (like maternity, paternity, adoption, parental bereavement or shared parental payments). This does not include sick pay.
  • You need to claim Employee Allowance (if applicable).
  • You need to show CIS (Construction Industry Scheme) suffered for a period, or need to claim CIS deductions as a limited company.
  • You need to claim National Insurance contributions holiday previous tax years.

Submitting an EPS in Standard Payroll

  1. Go to Taxes and select Payroll tax (Take me there).
  2. Find the EPS filing that is Due now. If it's Overdue, the EPS will show the date it was supposed to be sent.
  3. Select the EPS and view the details.
  4. If this is your first time send an EPS, enter your HMRC credentials then select Submit. If the submission is successful, the status will change to Accepted.

Tip: Turn on RTI reporting and QuickBooks will submit an EPS to HMRC every time you run payroll.

Once you delete an EPS filing, it's marked as removed and you won't be able to submit it again. This means that if you make a mistake and delete an EPS filing by accident, you won't be able to recover it.

  1. Go to Taxes and select Payroll tax (Take me there).
  2. Select the EPS you wish to delete.
  3. Select the bin icon.
  4. Select Yes, remove to confirm.

If you're experiencing payroll issues or receiving error codes, don't worry–here's how you can fix common payroll issues and error codes.

Check out the Standard Payroll hub page which contains a range of helpful articles that may be able to help you further.

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