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Submit an FPS to HMRC in QuickBooks Online Core Payroll
by Intuit•23• Updated 6 days ago
Whenever you pay your employees, you must submit a Full Payment Submission (FPS) to HMRC. This report includes details of payments made to employees, such as salary, overtime, bonuses, and deductions, ensuring compliance with PAYE (Pay As You Earn) regulations.
🛈 This article is for customers who are using QuickBooks Online Core Payroll. |
Submission requirements and dates
As a PAYE employer, you are required to report Real Time Information (RTI) to HMRC. This includes employee payments and deductions such as tax and National Insurance contributions (NICs).
- Deadline: The FPS must be submitted on or before the pay date of employees.
- Recommendation: Submit the FPS immediately after running payroll to avoid delays.
- HMRC Calculations: HMRC uses FPS data to determine PAYE and NIC liabilities due from your business.
Each FPS submission includes:
- Your employer details (PAYE reference, Accounts Office reference)
- Employee details (name, address, National Insurance number, date of birth, gender)
- Employment details (starter or leaver status, director status)
- Year-to-date totals (NICs, statutory pay, student loans, pensions)
- Pay period details (pay date, pay period, gross/net pay, pension contributions, statutory pay)
What's next?
- Visit the Core Payroll hub page for more articles.
- Learn how to navigate Core Payroll.
- For year-end guidance on Core Payroll, see this article.
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