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Set up and manage pay schedules in Standard Payroll

SOLVEDby QuickBooksQuickBooks Online Payroll28Updated 2 weeks ago

Learn how to set up and assign pay schedules to pay your employees in QuickBooks payroll.

Here are the types of pay schedules you can assign your employees to:

  • Weekly: pay your employees every week on a specific, recurring day of the week. Many businesses schedule paydays every Friday, which makes 52 payouts a year.
  • Monthly: pay your employees once a month on a specific, recurring date. This makes 12 payouts a year.

To set up, assign, or update pay schedules, follow the steps below.

Create a pay schedule

  1. Go to Settings ⚙ and select Account and settings.
  2. Select Payroll.
  3. In the Payroll section, select Pay schedule.
  4. Select Add a pay schedule.
  5. From the How often do you pay your employees? ▼ dropdown, select the appropriate value.
  6. Enter their first pay date.
  7. Select the days for which you are paying your employees.
  8. Enter the name for the pay schedule.
  9. Select Save pay schedule.

Assign employee a pay schedule

  1. Go to Payroll and select Employees (Take me there).
  2. Select the employee's name.
  3. In the Pay schedule section, select Start.
  4. Select the pay schedule that you have created.
  5. Select Save pay schedule.

Update a pay schedule

Important: If the pay schedule has already been assigned to an employee and used in payroll you will not be able to delete this schedule. If you still want to delete the pay schedule, reassign the employees to another pay schedule first.

  1. Go to Settings ⚙ and select Account and settings.
  2. Select Payroll.
  3. In the Payroll section, select Pay schedule.
  4. Select Edit schedule.
  5. Update the pay schedule's info and select Save pay schedule.

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