Add a note to employee payslips in QuickBooks Online Advanced Payroll

You have two options for adding notes to individual employee payslips in QuickBooks Online Advanced Payroll. First, you can insert a one-off note directly within the pay run. Alternatively, you can place a recurring note on the employee's payslips page.

Please note that adding a note within the pay run is only possible if the pay run has been unlocked or remains unfinalised.

Add a one-off note

Here's how to add a note to the individual employee from within the pay run:

1. In the pay run, select the employee's name.
2. Enter your note in the "Notes for this pay run" field.
   Tip: If you select and drag the corner of the box, you can expand it to make more space.
3. Select Save when you're done.

Add a recurring note

To add a recurring note to an employee's payslip:

1. Go to the employee's record.
2. Select Payslips.
3. Enter the note or message in the "Payslip message" field.
4. Select Save.

Note: These notes will show only on the employee's payslip for which it applies.