The bulk pay run activities feature in QuickBooks Online Bureau Payroll lets you create and finalise pay runs. It's great for bureaus with multiple clients and can be used when pay runs need to be made, or have been processed, but not finalised.
From the activity page, you have the option to create multiple pay runs at once from the 'Overdue' and 'Upcoming' status lists. This saves you the hassle of having to create them individually.
Bulk creating a pay run
- Go to Bureau admin, and then Activity feed.
- Select either Overdue or Upcoming from the status list.
- Tick the checkbox next to each pay run you want to create. To select all, tick the checkbox next to Activity.
- QuickBooks will show how many pay runs will be created. Select Proceed.
Creating multiple pay runs may take some time, so the progress icon in the 'Actions' column will show that the pay runs are being created.
After the process finishes, the new pay runs will be listed as 'In progress' and will stay there until it is finalised.
Bulk finalising a pay run
Next, it's time to finalise the pay runs.
- Go to your Activity feed.
- Select the In progress status.
- Tick the checkbox next each pay run you want to finalise. To select all, tick the checkbox next to Activity.
- Select Bulk finalise pay run.
- QuickBooks will show how many pay runs will be finalised. Select Proceed.
When finalising multiple pay runs, it might take some time. The progress icon in the 'Actions' column will indicate that the pay runs are being finalised.
After the process finishes, the new pay runs will move to the 'Complete' status.
Dismiss activities
If there's an issue preventing the completion of the pay run activity, the 'Error' status will show. These errors include:
- Report pack (recipient email issues)
- Journal export
- EPS
- FPS
- Pension file
Not all errors will need fixing. You can continue once you have identified and confirmed what. the issue is. To see more information, select View details next to the error.
To quickly dismiss multiple issues that don't require further action, you can use the progress icon in the 'Actions' column. It will indicate that the pay run activities are being dismissed.
Note: When you dismiss the activities, it's important to know that it's not a permanent action. Dismissing them won't delete or resolve the errors. Instead, they will simply be hidden from view, unless you tick Include dismissed which will bring them back into view.
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