Invite employees to QuickBooks Workforce in Payroll

QuickBooks Workforce provides your employees with secure online access to their payslips, P60s, and other payroll documents. After you run payroll, payslips are automatically published to Workforce. To give an employee access, you first need to send them an email invitation.

This article is for customers who use QuickBooks Online Core, Premium or Elite Payroll.

How to invite an employee

Before sending an invitation, ensure the employee is set up in your payroll system.

Step 1: Add a new employee (if required)

If the employee is already in QuickBooks, proceed to Step 2.

1. Follow this link to complete the steps in product
2. Select Add an Employee.
3. Enter the employee's details and select Add Employee.

Step 2: Send the Workforce invitation

1. Follow this link to complete the steps in product
2. Select the employee you wish to invite. You must invite each employee individually. It is not possible to send invitations in bulk.
3. In the employee's profile, ensure their email address is entered and correct.
4. Select the Permissions tab.
5. Under Access, select Send invite.

The employee will receive an email with a link to create their QuickBooks Workforce account, where they can manage their own login details and security settings.

You can track their status under the Permissions. If they have set up their account, the status will show as Active. If an employee has not accepted their invitation or cannot find the original email, you can send a reminder here.