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Submit P11D forms in QuickBooks Advanced Payroll

by Intuit•8• Updated 1 week ago

Learn how to prepare, publish and submit P11D forms for your employees in QuickBooks Online Advanced Payroll. A P11D reports benefits in kind, such as company cars or interest-free loans, to HMRC, helping you stay compliant and calculate the correct National Insurance contributions.

This article is for customers who use QuickBooks Online Advanced Payroll.


Before you begin

  • Submit your P11D form to HMRC by 6 July each year.
  • Submit the P11D before the P11D (b); otherwise, you will be unable to submit the P11D (b).

For more information, see HMRC guidance on reporting and paying and how to complete P11D and P11D(b) forms.

  1. Follow this link to complete the steps in product Open this link in a new window
  2. Select Payroll Settings.
  3. Under Pay Run Settings, select Benefit Categories.
  4. Select Processing options.
  5. Check the P11Ds box.
  6. Select Save.
  1. Next to Benefits, select Add.
  2. Choose the relevant tax year.
  3. Check Carry benefit forward if the benefit applies to the next year.
  4. Select the benefit type to reveal additional fields.
  5. Enter the required information.
  6. In the Linked employees column, select No linked Employees.
  7. Search for and select the employee(s) to link the benefit to. Repeat as needed.
  8. Select Save.
  1. Next to the benefit category, select Linked employees.
  2. Select the employee name.
  3. Update the Annual cost or Amount foregone if needed.
  4. Enter Amount made good – the employee contribution to the benefit.
  5. Select View log, then Year End, and Generate P11Ds.
  6. Choose the tax year and select Show P11D Forms to review all included benefits.
  1. Follow this link to complete the steps in product Open this link in a new window
  2. Search for P11D Forms.
  3. Select Action on the form you want to view, download, or publish.
  4. To edit a published form, Unpublish it first, make your changes, then Publish again.
  5. Publishing makes the form visible to the employee in the portal. You can unpublish and notify the employee if needed.
  1. Select Submit P11D forms.
  2. Confirm the submission when prompted.
  3. After submission, view it in the RTI Submission Messages report or download the XML file.
  4. QuickBooks automatically generates the P11D(b) report, showing cash equivalent benefits subject to Class 1A NI and amounts payable to HMRC.
  5. Use the NI Summary report and Employee Benefits report to reconcile totals.

Note: HMRC only accepts one P11D submission per year. Contact HMRC directly for amendments to submitted forms.


Fix common issues

If you encounter an error, check the following:

  • Ensure only one name is in the First name field; middle names go in the middle name field.
  • Remove special symbols or extra spaces from employee names.
  • Confirm the business name does not exceed 35 characters (check in Payroll Settings > Details).
QuickBooks Online Payroll Advanced