Adding Statutory Neonatal Care Pay (SNCP) in QuickBooks Payroll

1. Go to Payroll, then Employees.
2. Select your employee.
3. Select Statutory Leave and click Start.
4. Select + Add statutory leave.
5. Select Statutory Neonatal Care Pay (SNCP) .
6. Specify the start date of the leave.
7. Select the Tier type (one or two).
8. Enter the average weekly earnings. QuickBooks will automatically calculate this unless you're switching from another payroll system or haven't run payroll in QuickBooks for at least eight weeks before the baby's due date.
9. If the SNCP is for adoption, use the matching date instead of the expected due date.
10. Select the expected due date (you can make changes in the ‘Leave periods’ section if you need to).
11. Save your changes.

1. Go to Payroll, then Employees.
2. Select your employee.
3. Select Edit next to the Statutory Leave section.
4. Next to the leave period, you have two options:
   To edit, select the pencil icon and make the necessary change, then Save.
   To delete, select the bin icon and then Delete to confirm. 
5. Select Save.

1. Go to Payroll, then select the Employees tab.
2. Select your employee to open employee details.
3. From the left panel, select Statutory/Occupational Pay.
4. Select Add.
5. From the dropdown, select the leave category as Statutory Neonatal Care Leave.
6. Enter the start date of the leave and the baby’s due date
7. Once these dates are entered, the following fields will automatically populate:
   • Average weekly earnings, with the option to override
   • A message confirming whether the employee is eligible for SNCP
   • Weeks payable and weeks already paid, if applicable
   • Calculation type, where you can choose from:
   • Weekly payments (applies SNCP in full weeks), or Align with pay period (matches SNCP to your pay schedule).

You’ll also see:

• The Offset SNCP checkbox — tick this if you want the payment to be offset against basic pay. If unticked, only the statutory payment will be made.
• The Pause SNCP checkbox — tick this to pause payments (e.g. if the employee temporarily returns to work or is receiving another statutory payment under Tier One rules). Untick to resume payments.

Each week of leave will display in a table showing:

• Week ending
• SNCP amount due
• Week number
• Status: Pending, Paid, or Paused

Select the Advanced settings dropdown to access the following options:

• Set employer pension protection: Enter a custom value to override the pension figure calculated in the pay run
• Do not pay: Tick this and select a reason from the dropdown list
• Pay lump sum: Tick this if you want to pay all SNCP owed in one single payment
• SNCP adjust: Use this to apply a manual adjustment (e.g. following a pay rise)
• Do not make salary sacrifice deductions: Tick this to exclude salary sacrifice deductions from SNCP

Notes and attachments

You can:

• Upload documents related to the leave using the Attachments section
• Add internal comments in the Notes section

When you’re done, select Save. This will create a record under the employee’s Statutory Payments section. If no payments have been made yet, you can delete the SNCP record using the bin icon, or edit it with the pencil icon.

Select Payment record to:

• Download a PDF version of the payment history, or
• Publish to the employee portal as a report

The payment record lists all scheduled payments and updates after every pay run. The status will update from Pending to Paid as payments are processed.

Once added, SNCP is automatically included in pay runs. You can:

• Edit SNCP within the pay run by clicking the pen icon next to the amount
• Pause and resume SNCP as needed — paused weeks will show as Paused