
Make changes to pay runs in QuickBooks Online Advanced Payroll
by Intuit•2• Updated 6 days ago
Learn how to make changes to an approved payroll, add messages, adjust earnings, include expense reimbursements, and manually add or remove employees in a pay run.
This article is for customers who use QuickBooks Online Advanced Payroll. |
Before you begin
Before making changes to a pay run, make sure that you have already created and processed the pay run in QuickBooks Online Advanced Payroll.
For steps on how to create and finalise a pay run in Advanced or Bureau Payroll, refer to this help article.
Make changes to an approved payroll
If you need to make changes to a previously approved payroll in Advanced Payroll, don’t worry—it’s a straightforward process. Unapproving lets you fix mistakes or add information without starting all over.
Manually add or remove employees from a pay run
Employees are usually auto-included in a pay run, but you can manually add or remove them when needed.
Adding employee expenses to a pay run
Expense categories define the different types of out-of-pocket expenses your employees can claim. Because expense reimbursements are not considered to be earnings, they won't be included in net or gross amounts calculated in pay runs or payment summaries generated at the end of the financial year.
If you want to include an expense reimbursement for an employee in a pay run, you can do this by adding expense lines within the pay run.
Add or remove earnings lines in a pay run
If you want to adjust the amount an employee is paid, you can do this by adding (or removing) earnings lines from within the pay run.
Add a message to a pay run
You can add messages to pay runs that are currently unlocked. However, if you wish to include a message in a locked pay run, you need to unlock it first. Once a message is added to a pay run, it becomes visible on the payslips of all employees associated with that specific pay run.
What's next?
For more in-depth guidance, check out our additional support articles:
- Year-end guide for QuickBooks Online Advanced Payroll and Bureau Payroll
- How to run payroll reports
- Understanding FPS submissions and EPS submissions
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