Manage deposits on invoices in QuickBooks

To add a deposit field to your invoices:

1. Go to Settings, then select Account and settings.
2. Go to Sales.
3. In the Sales form content section, select Edit ✎.
4. Turn on Deposit.
5. Select Save, then select Done.

To see the deposits in your deposit detail report, make sure to group them with other payments to deposit.

1. Go to Sales and select Invoices (Take me there).
2. Find the invoice you want to add a deposit to, then select Edit ✎.
3. Enter the deposit amount in the Deposit field.
4. From the Deposit to ▼ dropdown menu, select Undeposited funds.
   Note: If you select a bank account here, the deposit won't show up on your deposit detail report. The deposit detail report only shows deposit transactions and payments deposited directly to the bank.
5. Select Save and close.

To record the deposit in your bank register:

1. Go to Banking.
2. Select the Add funds to this deposit section.
3. Find the deposit you added to the invoice.
4. Select the Received From ▼ dropdown and select the customer.
5. Select the Account ▼ dropdown and select Accounts Receivable.
6. Select Save and Close.

1. Select + New.
2. Select Receive payment.
3. From the Customer ▼ dropdown, select the customer's name.
4. In the Payment date field, enter the date you received the payment.
5. In the Outstanding Transactions section, select the invoice.
6. In the Credits section, select the deposit.
7. Select Save and close.

1. Go to Reports (Take me there).
2. In the Find report by name field, enter and select Deposit Detail.
3. Select Customise.
4. From the Report period ▼ dropdown menu, select the date range.
5. Select Run report.

The report lists all your recorded bank deposits. You can select individual deposits to get more details.