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Adding Statutory Sick Pay in QuickBooks Online Core Payroll

by Intuit Updated 9 months ago

As an employer, you are responsible for paying Statutory Sick Pay (SSP) to employees who meet the qualifying conditions and are unable to work due to illness. Check what the statutory weekly pay rate is here.

Note: SSP is paid the same way as regular wages.

  1. Go to Payroll, then Employees
  2. Select your employee. 
  3. Select Start or Edit to open the Pay Types section. 
  4. Select Add statutory leave
  5. Select Statutory sick pay (SPP)
  6. Select the start and end dates of the leave. If you’re unsure about the last day of leave, set the best estimated end date and update later in the ‘Leave periods’ section. 
  7. Enter the average weekly earnings. QuickBooks automatically calculates this unless you are switching from another payroll system or have not run payroll in QuickBooks. AWE is calculated based on the 8-week period before the first day of sickness. 
  8. Add any linked Absence days, if applicable. 
  9. Save your changes.
  1. Go to Payroll, then Employees
  2. Select your employee. 
  3. Select Start or Edit to open the Pay Types section. 
  4. Next to the leave period, select the following: 
    • To edit, select the pencil icon and make the necessary change, then Save
    • To delete, select the bin icon and then Delete to confirm. 
  5. Select Save.

If you see the error message ‘You can’t delete a leave if you’ve already run payroll for that period’ when trying to delete the SSP, it means that you are trying to change the SPP within a completed pay run.

To fix this, delete the pay run before changing the SSP in the employee's profile.

More help

Looking for guidance on navigating QuickBooks Online Core Payroll? Check out this resource page with how-to guides to help you.

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