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Add and manage suppliers in QuickBooks

by Intuit•7• Updated 1 month ago

Suppliers are people or businesses you pay for goods and services—including subcontractors. You can add and track them in QuickBooks Online using your web browser or mobile app. This article covers how to add suppliers one at a time or in bulk, and how to manage your supplier list on both desktop and mobile.

Add a supplier in QuickBooks Online

Add a supplier one at a time

Go to Expenses and select Suppliers.
Select New supplier.
Fill in the supplier’s details.
Select Save.

Import suppliers in bulk from Excel

If you have many suppliers to add, you can upload them from a spreadsheet.

Go to Expenses and select Suppliers.
Select the arrow next to New supplier and choose Import suppliers.
Select Browse, locate your Excel file, then select Next.
Match the fields in your spreadsheet to the fields in QuickBooks. Select Next.
If everything looks right, select Import.

Add a supplier using the QuickBooks mobile app

You can add suppliers directly from your iOS or Android device using the QuickBooks Online app. The steps are nearly identical across platforms.

To add a new supplier

Tap the Menu icon.
Select Suppliers.
Tap the plus (+) icon.
Enter the supplier’s information.
- On iOS, tap Save.
- On Android, tap Done.

Manage your supplier list

Once suppliers are added, you can view transactions and take actions directly from the supplier list.

In QuickBooks Online

In the Action column, select the dropdown arrow next to a supplier to create a bill, cheque, expense, or purchase order.
Select a supplier’s name to view their full transaction history.
To clean up your list:
- Make a supplier inactive if you no longer do business with them.
- Merge duplicate suppliers by editing one to match the other’s name exactly.

Note: Supplier list management options like merging or inactivating are currently only available via QuickBooks Online on the web.

Suppliers are people or companies that you owe money to or subcontractors that work for you. You can use the suppliers tab to add and track them. Here's how:

You can add suppliers individually or import them in bulk from an Excel spreadsheet.

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