When you have finished making changes to your pay run, you can finalise it. Finalising the pay run makes the data in your pay run available in reports and also allows payslips for the pay run to be visible to employees from the employee portal. It also exports an automatically created journal entry into QuickBooks similar to the pay run.
To finalise a pay run you need to:
- Open the pay run you wish to finalise.
- From the Actions tab click the Finalise Pay Run button.
- Enter the Date Paid.
- Select the HMRC submission option.
- Select the Payslip options. Note: QuickBooks will remember these options you select for future payslips. If you need to change these you can do so at any time when finalising the pay run.
Once the pay run is finalised the pay run will be locked.
Should you need to make changes to a pay run, or one from a previous tax year, you can unlock at any time by selecting the Pay Run Actions tab in the pay run, then select Unlock. Make sure your changes are correct before finalising the pay run again. Then send a FPS to HMRC as a correction to the previous submission.
Note: You cannot unlock/rollback pay runs with pensions that have already been submitted to HMRC through PensionSync. If you need to make changes, you can do so in the following pay period.
You can double check that everything is calculating correctly by using HMRC's PAYE and NI calculator.