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Add and view photos on timesheets in QuickBooks Time

by Intuit Updated 5 months ago

Team members can attach photos to their timesheets in QuickBooks Workforce to help track a project’s progress, document stock, compare before-and-after shots, and more!

Note: Photos can only be attached using the Workforce app. Any team member with the “Mobile time entry” permission will be able to attach photos to their timesheets.

Add a photo to a timesheet

  1. Open QuickBooks Workforce.
  2. Go to Track Time, and select Clock In.
  3. Select the timesheet that was just created, then select Attach a photo.
  4. Select a photo from your library, or select Camera_QBTime_US_Ext_052223.png to take a photo, then Save.
  5. (Optional)To add a caption to the photo, select the photo you added.
  6. Select Edit Pencil_QBTime_US_Ext_080223.png, then add your caption. 

Notes:

  • Multiple photos can be added to a timesheet
  • Admins, group managers, or users with “Manage My Timesheets” permissions can add photos to past timesheets when editing a timesheet.

View photos

On a computer, in Time Entries > Timesheets:

  1. In QuickBooks Time, go to Time Entries Timesheets > Select a timesheet.
  2. In the Attachments column, select 1 photo(s) (the number varies depending on the number of photos attached. Multiple photos display as a slideshow.)
    Note: If you do not see the Attachments column, select the Gear Icon () and ensure the “Attachments” column is enabled.
  1. (optional) To download the photo to your computer, select the down-arrow ().
  2. To delete a photo, select the trashcan icon (). (If the photo is attached to another timesheet, it will remain on that timesheet.)

On a computer, in the Payroll Report:

  1. In QuickBooks Time, go to Report Payroll Report (run as usual).
  2. Under the Attachments column, select the photos link to view added photos.

On a computer, in the Approvals Report:

  1. In QuickBooks Time, go to Report Approvals Report (run as usual).
  2. Select View Details under a team member's total hours.
  3. Under the Attachments column, select the photos link to view added photos.

In the Workforce app:

  1. Select Track Time, then Timesheets.
  2. Select All Timesheets in the filter, and select a timesheet. 
    • Timesheets with attachments are indicated by a paperclip icon.
    • View active, on-the-clock timesheet attachments in Time Clock.
  3. Select an image under Attachments to view it. Each attachment must be selected individually to view.

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