Approve or unapprove QuickBooks Time hours from QuickBooks Online Payroll

Learn how to approve, unapprove, or reject QuickBooks Time hours in QuickBooks Online.

If you use QuickBooks Time with QuickBooks Online, it's easy to review your employees' timesheets before payday. You can approve, unapprove, or reject hours for multiple employees or one at a time. Here’s how.

Approve or unapprove timesheets in batch

If you don’t need to make any adjustments to your employees’ hours, follow these steps to easily approve multiple timesheets.

1. Select + New.
2. Select Approve Time.
3. Select a date range.
4. Select the employees to be included in the batch action.
5. Select Batch Actions, then either Approve or Unapprove.

Approve or unapprove individual employee's time

You can also approve or unapprove hours for one employee at a time.

1. Select + New.
2. Select Approve Time.
3. Select a date range.
4. Select an employee.
5. Select Approve or Unapprove.

6. Once you approved hours, select how you want to proceed:
   • Accept and close
   • Accept and create invoice

Note: You can also reject hours. However, this option only shows if you let your employees submit their own timesheets using QuickBooks Time.