Track time for your group or crew in QuickBooks Time

Learn how to clock in or out, switch jobs or customers, and take or end a break for your group or crew in QuickBooks Time or QuickBooks Workforce (formerly QuickBooks Time mobile app). 

On the web dashboard

You’ll be able to track time for your crew after your admin assigns you as a manager of a group and you’ve signed in on the web dashboard.

Clock in

1. Go to Time Entries, select Timesheets, then Add Time.
2. Enter the team member's username, and select Currently working.
3. Fill out any other needed fields, then select Save.
4. Repeat for each team member.

Switch job or customer

1. Go to Time Entries, then select Timesheets.
2. Next to the team member’s timesheet who’s working, select Edit ✎.
3. Uncheck Currently working, and select Save.
4. In Time Entries, select Add Time.
5. Enter the team member's username, and select Currently working.
6. Edit the job or customer and any other needed fields, then select Save.
7. Repeat for each team member.

On an iPhone, other iOS device, or Android

To access the Crew feature in the Workforce app, go to More, select Settings, then General. Turn on Show Admin Crew.

Clock in

1. Select Crew or More, then select Crew.
2. Select a single crew, or individual team members.
   1. You can also Select All if you want to clock in all team members in all the crews you manage.
3. Select Clock In.
4. In the Job or Customer field, choose a job or customer, and fill out any required fields.
5. Select Clock In again.

Clock out

1. Select Crew or More, then select Crew.
2. Select a single crew, or individual team members.
   1. You can also Select All if you want to clock out all team members in all the crews you manage.
3. Select Clock Out.
   1. If there are any required fields that weren’t filled out earlier, the app will prompt you to fill those out. After you fill out the fields, and select Save, your team member will be clocked out.

Switch job or customer

1. Select Crew or More, then select Crew.
2. Select your crew or individual team members.
3. Select Clock In.
4. In the Job or Customer field, choose a different job or customer, then select Clock In again.

Take a break

1. Select Crew or More, then select Crew.
2. Select your crew or individual team members.
3. Select Clock In.
4. In the Job or Customer field, choose a break option, and select Clock In.
   Note: It takes about 30 seconds for the break status to sync with the QuickBooks Time web dashboard.

End a break

1. Select Crew or More, then select Crew.
2. Select your crew or individual team members.
3. Select Clock In.
4. In the Job or Customer field, select the job or customer, then Clock In.