Enter Timesheets in QuickBooks Online Advanced Payroll

We’ve designed the interface to be very keyboard-friendly for efficient data entry. For example, when entering start and end times you can simply type 9a and it will recognise it as 9:00am. Similarly, for example, 530p will be recognised as 5:30pm.

• If Work Type is not specified, the hours recorded will be assigned to the default pay category for the employee when the timesheets are imported into a pay run.
• If Location is not specified, the hours recorded will be assigned to the default location for the employee when the timesheets are imported into a pay run.
• If you specify a work type that is linked to a leave category, you'll be able to attach a document to that timesheet.

If you have been set up to use ‘standard hours’ to pre-populate your Timesheet, click on the Actions button and choose Add standard hours.

Where you need to edit your standard hours, as mentioned previously, you can simply type 9a and it will recognise it as 9:00am. Similarly, 530p will be recognised as 5:30pm.

Be sure to click Save after making any changes.

If you have an approved leave request, click the approved leave request banner at the top and click the annual leave shift that you’re going to import as a timesheet.

The system will attempt to work out the start and finish times of the shift however you can change these.

Any leave shift however should reflect the hours that you would normally otherwise have worked. If you normally have a break, enter the break into the timesheet, and click Save.

Once you’re happy with your timesheet click Save. An S will appear next to your timesheets meaning your timesheet has been submitted. Where the timesheet line is a leave entry, an aeroplane icon will also show.

Your manager will receive a notification that your timesheet has been submitted and ready for their approval.