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View QuickBooks Time timesheets

by Intuit• Updated 1 week ago

Learn how to view your team members’ timesheets in QuickBooks Online and QuickBooks Time.

View the actions taken related to the selected timesheet, including clock-ins, job or customer switches, clock-outs, edits, and more.

View timesheets

  1. Follow this link to complete the steps in product Open this link in a new window
  2. Select Date from the Display by ▼ dropdown.
  3. Select a predefined date range from the Date range ▼ dropdown. You can also select Custom to customise the date range.
  4. Select a Team member.
  1. Follow this link to complete the steps in product Open this link in a new window
  2. Select Customer from the Display by ▼ dropdown.
  3. You’ll see a list of customers with the total time recorded for each within the selected date range.
  4. To view associated time entries, select any customer record displayed on this page. It’ll show all associated time entries that rolled up into that customer for that date range.
  • Follow this link to complete the steps in product Open this link in a new window
  • Select Employee from the Display by ▼ dropdown
  • You’ll see a comprehensive list of all your employees, along with their associated time details for the selected date range.
  • To view associated time entries, select any employees's row in this view. It’ll bring up a detailed listing of all individual time entries that have rolled up into that specific employee for the selected date range. This allows you to review the granular breakdown of their recorded hours.

In QuickBooks Time, go to Time Entries, then Timesheets.

  • Select My to for your own timesheet or All for you and your team members’ timesheet.
  • Search and select your name or your team member’s name.
  • For the date, select Today or select Day, Week, Month, Year, or Pay period from the ▼ dropdown.
  • Select the Calendar icon to select a different date.

Interact with timesheet records

Follow this link to complete the steps in product Open this link in a new window

  • Select any individual timesheet record in the table to open it.
  • If the timesheet is Approved, it opens in View mode.
  • If the timesheet is Unapproved, it opens in Edit mode.
  • At the end of each timesheet row, under the Action column, you'll find Edit and ▼ dropdown. From the ▼ dropdown, you can:
    • Delete: Delete the record if the timesheet is unapproved.
    • View timesheet history: View all actions taken related to the timesheet, including clock-ins, job or customer switches, clock-outs, and edits.

In QuickBooks Time, go to Time Entries, then Timesheets.

  • There are three actions you can take next to any timesheet that isn’t locked.
    • Select Edit Time pencil icon to make changes to a timesheet.
    • Select View Log view log to view all timesheet history, including edits.
    • Select Delete Time Delete icon. to delete a timesheet.
  • Manager edits are indicated by Edited by Manager next to a timesheet. To view these edits, select View Log view log next to the timesheet. The user field is displayed in red for manager edits.
  • If the Location column is displayed:
    • If you have location tracking turned on, select display map to view the associated GPS map.
    • If QuickBooks Time Web displays, this indicates time tracked from a computer's web browser.
    • If Automated displays, it was a clock in performed automatically for the user, like after an automatically ended break.

Customise the display

  1. Follow this link to complete the steps in product Open this link in a new window
  2. Select Action ⚙.
    • Select which columns are displayed by selecting or unchecking the items you want to show or hide.
    • To customise how the hours are viewed, select one from the available options of 1h 30m (mins), 1:30, 1.50
  1. Go to Time Entries and select Timesheets.
  2. Select Settings ​​⚙ next to the Notes column.
  3. Select which items you want to display from Show columns (max 6). Only 6 columns can be displayed at a time, including any custom fields you’ve set up, photo attachments, and geofencing flags. 
  4. Select Wrap text to expand the rows to make all text entries visible.

You can customise which column you want to display or hide.

Note: The In/out via field may appear in QuickBooks Online, but not in QuickBooks Time.

  • Name
  • Time in - out
  • Duration (Hours)
  • Billable
  • Customer
    • Service Item
    • Class
    • Location
    • Billable Rate
    • Status
  • If the Location column is displayed: If you have location tracking turned on, select the location icon to "display map" to view the associated GPS map.
  • In/out via can have one of the following options:
    • If Website displays: This indicates time tracked from a computer's web browser.
    • If Automated displays: This means it was a clock-in performed automatically for the user, like after an automatically ended break.
    • If iOS or Android displays: This means it was a clock-in performed by the user from the workforce mobile app  
  • If Attachments is displayed: If you have attachments turned on, select the paperclip icon to view the attachments