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Unlock QuickBooks Time timesheets

SOLVEDby QuickBooksUpdated 1 month ago

Learn how to unlock timesheets in QuickBooks Time.

Some actions lock timesheets to prevent changes and duplication. If you need to edit or delete a locked timesheet, use the Unlock Exported Time tool.

Important: You could end up with incorrect invoices or payroll in QuickBooks if you already used the timesheets you want to unlock. Be sure to make adjustments to anything that may have already used the timesheets you wish to edit.

Step 1: Unlock time

Note: You can only unlock time up to 90 days in the past.

  1. In QuickBooks Time, go to the QuickBooks icon and select Unlock Exported Time.
  2. Select a Start date and an End date.
  3. Select All team members, then select the employees you want to unlock time for.
  4. Review the timesheets, then select Unlock timesheets.
  5. In the notice that displays, select Confirm unlock.

Step 2: Unapprove time

To make edits, you need to unapprove the timesheets. To do so:

  1. Go to Approvals.
  2. Select a date from Report Dates, (optionally) select a Team member, then select Run Report.
  3. To unapprove and unlock the team member's timesheet, select Unapprove.

Now, you can edit the timesheets. When you’re ready, you can approve the timesheets again by going to Approvals. Don’t forget to check for any payroll, invoices, or other areas where you may have already used this time in QuickBooks.

Note: To re-export timesheets, see how to export timesheet data to QuickBooks Online.

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