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Split employee hours and costs across multiple locations in QuickBooks Advanced Payroll

by Intuit• Updated 1 month ago

Sometimes you need to allocate employee costs and hours across multiple locations. Before you start:

  • Ensure all relevant locations are set up in your company profile.
  • Make sure employees working at multiple locations have these locations assigned in their profiles. This allows hours and costs to be credited correctly.

There are three ways to split hours and costs across locations in QuickBooks Online Advanced Payroll: using timesheets, manually allocating earnings in a Pay Run, or adding additional earnings lines in the employee file.

Timesheets are the simplest way to allocate hours to different locations.

  1. Select the employee.
  2. Enter the date and hours worked.
  3. In the last column, select the location from the drop-down menu.
  4. Hours allocated to locations will automatically appear in the Pay Run.

You can assign hours or earnings to locations directly during a Pay Run.

  1. Start a new Pay Run and select Action.
  2. Select Add Earnings.
  3. Choose the correct Pay Category.
  4. Select the location to allocate hours or costs.
  5. Adjust the hours based on time worked at that location.
  6. Select Save.

Allocated hours will now appear in the Pay Run.

Additional earnings lines let you pre-allocate hours or costs to locations for every future Pay Run.

  1. Select the employee.
  2. Go to Pay Rates and select Add.
  3. Choose the Pay Category and the location to allocate hours against.
  4. Select Save.
  • This creates an additional earnings line for future Pay Runs.
  • You can delete this line if it’s no longer needed or add more lines for other locations as required.
QuickBooks Online Payroll Advanced