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Splitting costs/hours across multiple locations in QuickBooks Online Advanced Payroll

SOLVEDby QuickBooks2Updated 1 year ago

On occasion you may have to allocate your employees costs across multiple locations. Before you do this, you will have to ensure that you have the locations set up within your company's profile.


You will also need to ensure that employees working at multiple locations have the relevant locations allocated to their profiles, so they are available to have hours/costs credited to the locations.


There are three ways to split costs across multiple locations. Firstly, they can be entered through the time sheets, secondly by manually allocating earnings to a location within a pay run and thirdly by adding additional earnings lines within the employee file.



  1. When entering time sheets, select the employee.
  2. Enter the date and hours. This will calculate the total hours.
  3. In the last column, using the drop down menu, select the location for these hours.


Hours allocated to locations will be reflected within the Pay Run.



  1. After a new Pay Run has been added, select Action.
  2. Select Add Earnings.
  3. Select the correct Pay Category.
  4. Then select the location you want to add to the employee's hours.
  5. Adjust the hours according to the amount of time worked at the selected location.
  6. Select Save.


Hours allocated to locations will be reflected within the Pay Run.



By adding additional earnings lines within the employee file you will permanently create a line with every future Pay Run. These additional lines can be deleted if not required. You can also add more lines if required.


  1. Select the employee you wish to add additional earnings lines for.
  2. Go to Pay Rates and select Add.
  3. Select Pay Category, then select the Location you wish to allocate some hours against.
  4. Select Save.


This will create an additional Earnings Line in every future Pay Run for the selected employee. You can delete this line if not required or, add additional lines if necessary within the Pay Run.

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