The purpose of the Payment File Report is to allow users to download the BACS file for a specific finalised pay run without the need to have access to the pay run itself.
Full users will automatically have access to this report only if they have BACS account details set up. You can set up BACS files via Payroll Settings > BACS Settings.
This report is accessible via the Reports menu, under the Payroll heading.
You can filter the report using the following parameters:
- Pay Schedule: If you have more than one pay schedule set up in the business, you can select the relevant pay schedule, which will then filter the list of pay runs in the next filter.
- Pay Run: This is a required filter. Only finalised pay runs will appear in this list.
- Payment Account: If you have more than one bank account set up, this filter allows you to choose what bank account you want to use to generate the BACS file. Selecting the Default option will use the standard bank account details saved against that pay schedule.
The Payment File Report can also be scheduled and sent to recipients via Report Packs.