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Process a leaver in QuickBooks Online Standard Payroll

When an employee leaves

  • Mark them as a leaver
  • Run their final payroll and send an FPS
  • Give the employee a P45

Mark an employee as a leaver

  1. Go to Employees > Employees.
  2. Select the name of the employee to open the profile.
  3. Select Actions  and select Mark as leaver under the employee name.
  4. For Details of leaving,
    • Select the employee's leaving date.
    • Select the employee's reason for leaving.
    • Select Save.
  5. Select Done to dismiss the note that their P45 will be available at the end of the final payroll.

Run final payroll and send FPS

We'll let you know when you get to the employee's final payroll. When you send an FPS for that payroll, we'll tell HMRC you've finished paying the employee.

If you already finished paying the employee, we'll tell HMRC when you send your next FPS.

Give the leaver a P45

Creating a P45 closes the employment record. If the employee returns, you'll need to open a new employment record with a new payroll ID.

Have questions? See What to do when an employee leaves on GOV.UK

See also

Employees and payroll

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