An employee may be eligible for Parental Bereavement Leave and Statutory Parental Bereavement Pay (SPBP) if they or their partner either:
- has a child who has died under 18 years old
- had a stillbirth after 24 weeks of pregnancy
The death or stillbirth must have happened on or after 6 April 2020.
To qualify for Parental Bereavement Leave and Statutory Parental Bereavement Pay, an employee must meet the criteria both as a parent (including if they had day to day responsibility) and an employee. They might not be eligible for both.
Statutory Parental Bereavement Pay
Statutory Parental Bereavement Pay for an eligible employee is either £151.20 a week or 90% of their average weekly earnings (whichever is lower). Tax and National Insurance need to be deducted.
To Pay SPBL, go to Employees Details > Statutory Payments. Click the Add button on the top right of the page which will allow you to select SPBL from the drop down menu.
Enter the start date of the leave and then the child death date and the system will automatically check if the employee is eligible for SPBL.
The screen will now show you the weeks payable and how many weeks have already been paid. There is also a tick box if you would like to offset the SPBP payment against the employee's normal salary.
The system will show the leave as consecutive weeks however the employee does not need to take the leave consecutively.
In Advanced Settings you have the following options. There is the option to add attachments if needed and to keep notes.
- Set employer pension protection - Any figure here will override the employer pension amount in the pay run.
- Do not pay - You can select the reason not to pay, this will then provide a link to complete a SPBP1 form to give to your employee.
- Pay lump sum - will pay amount as one lump sum.
- SPBP adjust - Can be used to apply any adjustment to the SPBP (useful is a backdated pay rise has affected the entitlement).
Click the Save button in the bottom right hand corner.
If you choose the do not pay option and select a reason from the list that will appear and then save, a document will be created. This document can be accessed by going in to the Employee's Details > Statutory Payments. Under the Statutory Parental Bereavement section you will see the status DNP in a red box. Click on the paper clip icon. This will take you to the HMRC site, where you can fill in the relevant details. This will then create a form for the employer to give to the employee.
Paying SPBP within the pay run
You can pay SPBP by following these steps:
Run your pay run making sure you have included the person who will be having the SPBP.
Once the pay run is complete, the warnings will highlight that the employee has a statutory payment applied (please note this only applies if the employee is having consecutive leave weeks or on the first week of a split leave application).
Click into the employees details and you will see that the Statutory Parental Bereavement Pay has been added.
When you click on the red box showing a pencil icon you will have a side panel appear where you can un- tick one of the boxes in the Include column which would then move that week into the Add payments option.
If you choose not to pay this is under the Advanced settings option. Click on the Save button to save the options you have chosen.
If the employee has decided to split the Statutory Parental Bereavement Leave between different pay runs, the leave has to be entered manually when you run the following pay run.
When you run the following pay run, and go into the employees details you will see that there is no payment for Statutory Parental Bereavement Pay.
To apply the leave manually click on the Actions button and then select Pay Statutory Leave.
Once you have selected Pay Statutory Leave choose the Statutory Parental Bereavement Leave option from the menu provided which will take you to the next screen.
Click on the Add payments option. You will see the second week of SPBL. Tick the include tick box and Save. The second week of the leave will now be included in that pay run.
For reporting purposes once you go back into employee's details and choose Statutory Payments from the menu, the Statutory Parental Bereavement Pay will show all the details which can then either be downloaded to PDF or published to the employee profile.
When you run a P32 report from Reports > HMRC Reporting > P32 Report and run the report for the financial year of interest, under the NI Deductions Summary tab you will see a section for Statutory Parental Bereavement Pay.