Print a journal entry report in QuickBooks Online

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Learn how to print a journal entry report in QuickBooks Online.

If you use journal entries to record transactions, you can generate and print a report with a single journal entry. You can also print multiple entries in one report. To print multiple journal entries, you'll need to customise the journal report.

Print a single journal entry

Here's how to print a single journal entry:

1. Select the Search icon, then select Go to transactions search.
2. Select Journal from the Transaction type dropdown.
   Note: You can also enter Journal in the Search your transactions box, then add additional filters such as Date range or Reference no. as necessary.
3. Select the journal entry you want to print.
4. Select More, then select Transaction journal.
5. Select the Export/Print dropdown, then select Print/Save as PDF.
   Note: You can modify the Report Print Settings before printing.
6. Select Print.

Print multiple journal entries in one report

Here's how to print multiple journal entries on one report:

1. Go to Reports (Take me there).
2. Select Journal from the Find report by name dropdown.
3. Make the following customisation.
   1. Select your preferred date range from the Report period dropdown.
   2. Select Group, then select how you want to group your data from the Group dropdown.
   3. Select Filter.
      1. Select Transaction type from the Filter dropdown.
      2. Select equals from the Operation dropdown.
      3. Select Journal Entry from the Value dropdown.
   4. Select General options, then you can modify the report period and number format if needed.
   5. Select Columns. From the Reorder tab, drag and drop to rearrange columns as necessary.
      1. Uncheck Name.
      2. Select Customer full name, Employee, or Supplier.
4. Select Save As to save the current filters.
   Note: You can edit the journal report at any time. Go to Reports (Take me there), then select Custom reports tab.
5. Select the Export/Print dropdown, then select Print/Save as PDF.
   Note: You can modify the Report Print Settings before printing.
6. Select Print.