The 'Workpapers' or Trial Balance feature is designed for Accounting professionals to simplify year-end accounting processes. Its goal is to save time and resources required to gather formal reports and financial statements at year-end.
This feature is available in QuickBooks Online Accountant edition and is accessible through the Accountant dashboard through the Accounting review on the left navigation menu. All information and notes entered into the 'Working Papers' is automatically saved, and is only made visible to Accountants and Bookkeepers (clients will not have visibility).
Feature highlights
- Trial Balance activity timeline: a filterable timeline that displays client and Accountant activities impacting balances.
- Make adjustments in Trial Balance: one-click access to transaction details.
- Add notes and attach documents that will only be visible to you and your firm.
- Other transactions: shows all non-adjusting journal entries and re-classified transactions.
How to access Workpapers
- Sign in the QuickBooks Online Accountant firm where you'll see the client you were granted access to.
- Select the hyperlink text under the Workpapers column, or if you're logged into the client file, select Accounting Review from left navigation.
- Select Workpapers.
- The screen will display a Documents section. Select the sub tab called Review & adjust. You can also browse for documents, drag and drop, or leave notes for team members once you select your client.
How to print from Workpapers
On the Tax mapping section, select the printer icon.
On the Tax mapping section, select the printer icon.
On the Review & Adjust section go to the printer icon as seen in the screenshot.
How do I access my client's company files?
Is Workpapers only available to Accountants?
Can I use Workpapers for my personal tax return?
If another Accountant in my firm makes changes to Workpapers, how can I review the Audit trail?
You can review the changes made to Workpapers in QuickBooks Online by accessing the Audit Log under the Gear icon.