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Export hours from QuickBooks Time to QuickBooks Desktop through Web Connector

After completing the steps in How to Integrate QuickBooks Time and QuickBooks Desktop Using the Web Connector, you can export approved timesheets to QuickBooks Desktop (QBDT).

How to Export Approved Hours to QBD

You must approve timesheets first, before they can be exported to QBD.

Before exporting for the first time:

  1. In QuickBooks Time, select the QuickBooks Dropdown and then Preferences.
  2. Under Exporting Time to QuickBooks, choose Export Approved Timesheets when Syncing.
  3. Make sure that you have mapped your Payroll Items.

To export approved hours:

  1. Open QBDT and the Web Connector on the same computer.
    • Every time you run the Web Connector to sync QBD and QuickBooks Time, make sure you are logged in to QBD as admin and in single-user mode.
    • Note: We do not recommend using the "Auto-Run" feature in the Web Connector. If it is absolutely necessary, then set the frequency for 60 minutes or greater.
  2. In QBDT, select File and then Update Web Services.
  3. The Web Connector opens.
  4. Select the appropriate company file, and choose Update Selected.

Note: If you need to Edit or Delete timesheets in QuickBooks Time after they have been exported, contact Support to help you unlock that time.

See also: QuickBooks Desktop Integration Frequently Asked Questions

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