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How to remove a billable expense charge in QuickBooks Online

To remove a billable expense charge:

  1. From the left menu, select Sales.
  2. Select Unbilled Activity.
  3. Select the name of the customer the charge was marked billable to.
  4. In the Transaction List, select the billable expense charge you need to correct.
  5. Select Expense (or Cheque) at the top. This redirects users to the specific transaction marked as billable.
  6. Find the items you marked as billable.
  7. Uncheck the box in the Billable column.
    Note: For billable cheques, you need to select the Cheque link at the top to open the transaction.
  8. Select Save and close.

Hide unbilled expenses by batch

To mass remove unbilled expenses showing up when you create invoices:

  1. Log in to your QuickBooks Online account.
  2. Go to https://qbo.intuit.com/app/managebillableexpense.
  3. In the Date field, enter the appropriate date. QuickBooks will hide any unbilled expenses created before that date and will mark them as Closed.

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