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Intuit
12 helpful votes

How many users can I set up?

Find out how many billable and accountant users you can set up in QuickBooks Online.

QuickBooks lets you invite people to your books so you can work together and save time. Here's the maximum number of billable and accountant users you can add depending on your plan.

User Limits in QuickBooks Online

Note: Only admins and standard users count toward your billable user limit.

Simple Start 1 billable user + 2 accounting firms
Essentials 3 billable users + 2 accounting firms
Plus 5 billable users + 2 accounting firms

Need to add more people?

If you're at your plan's user limit and need to add new users, here are your options.

Manage existing users

You can remove a user that no longer needs access and then add a new one.

Learn how to add, delete, or edit a user.

Tip: Some user types like reports only and time tracking only don't count toward the user limit. Make sure each user in QuickBooks has the access that's right for them. Learn more about different user types.

Upgrade to a different plan

You can upgrade your plan to increase your user limit and invite more people to use QuickBooks.

Learn more about QuickBooks plans' features and pricing. If you're ready, here's how to upgrade.

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