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Recording reimbursement of student expenses for food and travel

We run a not for profit that provides free training for 18-25 year olds from diverse backgrounds. To ensure our project is accessible to all we pay food and travel (different amounts dependent on circumstances) to our young people. How would I record this in quickbooks? Would they be clients? 


The maximum amount is £20 a day, the length of the course 12 weeks 


Thank you