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Intuit

Set up payment file settings in QuickBooks Online Advanced Payroll

Learn how you can set up your payment file settings in QuickBooks Online Advanced Payroll.

Through BACS, you can make payments electronically from one bank account to another. This way you can pay your employees in no time. Here’s how you can set it up.

Set up your payment file settings

Set up a bank account from where you want to pay your employees. If you have multiple bank accounts, you can set up different payment file settings one at a time.

Every time you run payroll, you can choose what payment file settings to use.

Step 1: Add a bank account

  1. From the left menu, select Payroll.
  2. Select the Payroll Settings tab, then select Payment Settings.
  3. Select Add to set up a bank account you'll use to pay your employees.
    • File Format (either standard BACS format or bank-specific)
    • Sort Code
    • Account Number
    • Account Name
    • Submission Reference (description of the payroll payment appears on your employee’s bank statement)
    • Service User Number (SUN)
  4. Select Save.

Step 2: Download your payment file

Note: If you haven't yet, set up a pay run.

  1. From the left menu, select Payroll.
  2. Select the Pay Runs tab, then select the pay period you need.
  3. In the Actions tab, select the Download Payment File ▼ dropdown menu.
    • If you have a single payment file, select Download Payment File.
    • If you have multiple payment files, select ⚙ Payment File Settings, then select a payment file to use.

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